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COMMITTEE ON THE RIGHTS OF PERSONS WITH DISABILITIES

Informative note on the participation of organizations of persons with disabilities and civil society organizations in the 12th session and 2nd Pre-sessional Working Group

(The information below also applies to the participation of National Human Rights Institutions and independent national monitoring bodies of the Convention in the work of the Committee)

General information about the 12th session

When and where will the 12th session take place?

In Geneva, Switzerland, from 15 September to 3 October 2014

Which countries will be examined during the session?

The following countries will be examined: New Zealand, Mexico, Republic of Korea, Belgium, Denmark, and Ecuador.

When will these countries be considered?

New Zealand: Monday 15 September (3- 6 p.m.) and Tuesday 16 (10 a.m.-1 p.m.)
Mexico: Tuesday 16 (3- 6 p.m.), and Wednesday 17 (10 a.m.-1 p.m.)
Republic of Korea: Wednesday 17 (3-6 p.m.), and Thursday 18 (10 a.m.-1 p.m.)
Belgium:  Thursday 18 (3-6 p.m.), and Friday 19 (10 a.m.-1 p.m.)
Ecuador: Monday 22 (3-6 p.m.), and Tuesday 23 (10 a.m.-1 p.m.)
Denmark:  Tuesday 23 (3-6 p.m.), and Wednesday 24 (10 a.m.-1 p.m.)

The Committee will adopt list of issues in relation to other countries in private meetings. For information on how to contribute to the adoption of the list of issues please check the information below under the heading “Adoption of list of issues”.

Is it possible to attend the meetings when these countries will be considered?

Yes, the meetings are open to the public, attendees may observe the dialogues between the delegations of these States parties and the Committee, but they cannot make statements or raise questions from the floor.

If I am not present in Geneva, is it possible to follow the meeting by webcasting?

Yes, webcasting is provided to the Committee’s meeting by the International Disability Alliance. Live webcasting is available at the following web link http://www.treatybodywebcast.org/

Accreditation

When can I request to be accredited for the 12th session?

The accreditation period begins on 15 August 2014 and ends on 10 September 2014

Will I receive an acknowledgement of receipt of my request for accreditation?  Will I obtain confirmation of my accreditation?

No, the Secretariat does not acknowledge receipt of accreditation requests; however, it confirms accreditation of applicants within at least 7 working days.  Please wait for the expiration of 7 working days before making any further inquiry.

What would happen if I were late in requesting to be accredited?

Unfortunately, due to the large number of requests received by the Secretariat, we are not in a position to ensure processing of requests received after the deadline.

If I require a visa to enter Switzerland, will the United Nations facilitate visa procedures? Can I get an invitation letter in order to initiate visa procedures in my country?

No, the United Nation is not in a position to facilitate visa procedures

How can I get accredited?

Please fill in the form below and send it back to the following email address aquist@ohchr.org, copying rouko@ohchr.org

Accreditation forms are available in WORD and pdf.

Written submissions

When can I make a written submission?

Until 22 August 2014 

Will I receive an acknowledgment of receipt of my submission?

The Secretariat does not acknowledge receipt of submissions;  however, it posts all written submissions on its webpage within at least 7 working days (unless submissions are identified as confidential).  Please wait for the expiration of 7 working days before making any further inquiry.

What would happen if I made a submission after the deadline?

Unfortunately, the Secretariat cannot ensure the processing of submissions received after the deadline.

How can I make a submission?

Please send a message, attaching the submission to the following email address: jaraya@ohchr.org Please indicate in the subject of the email: “submission” and the “name of the country” (e.g. “Submission Mexico”)

Is there a page limit?

Yes, the Committee recommends concrete and concise documents, suggesting that their length be limited as follows: Maximum of 10,700 words in the case of alternative reports to the State Party reports; Maximum of 5,350 words other submissions.

Is there a template for written submissions?

The Committee strongly recommends that written submissions have the following structure: 

(a) Identification of the submitting organization, and in the case  of DPOs and CSOs, brief description of its activities at international and/or national level, their mission/vision statement and what role persons with disabilities play in the organization, and level of inclusiveness and participation of persons with disabilities in the drafting of the submission;
(b) Executive summary, no longer than one page; 
(c) make reference to specific articles of the Convention addressed in the submission; and
(d) propose recommendations. Please note that requirements (a) and (b) in this section are not considered within the length limits recommended above.

Shall I submit my written contribution in any particular format?

Yes, the written submissions should be provided in accessible digital or electronic formats, for example, word or text formats. Please avoid PDF formats.

Do I need to submit hard copies?

No, hardcopies are not necessary since the Committee has fully adhered to the United Nations greening policy.

Briefings on country situations

Are there briefings on country situations scheduled to take place during the session?

Yes, on Monday 15 September from 11:00 to 12:30 there is a segment allocated for different stakeholders to provide country-specific information to the Committee; additionally, for each country under consideration, a lunch briefing for providing country specific information will take place immediately before the dialogue with the State party, the same date of the dialogue, from 1:45-to 2:45 p.m.

Where will the briefings take place?

In the Ground Conference Room of Palais Wilson, Geneva

If I plan to participate in the briefing, is there a deadline to request it?

Yes, you need to submit a request prior to 15 August 2014

What do I need to indicate in my request?

Disabled persons organizations and civil society organizations applying for a briefing meeting, shall submit a request specifying: (a)  The name of the organization: coalitions are encouraged to make a brief description of their comprising organizations, their mission/vision statement and what role persons with disabilities play in the organisation; (b) the title of the briefing event; (c) Brief description of the topics that will be addressed during the country specific briefing. (e)  Name and function of the speaker(s).

Shall my organization make accessibility arrangements?

Yes, applicant organizations shall indicate if they will provide translations, captioning, sign language interpretation, Braille documentation, easy-to-read text and/or other accessibility tools.

Shall I provide an electronic version of my statement?

Yes, speakers are requested to submit statements of their interventions to the Secretariat up to one day prior to the briefing event.

How much time will be allocated to my oral presentation?

Organizations willing to make oral statements are encouraged to coordinate themselves the use of meeting time and the allocation of time slots. If such coordination is not practicable, the Committee Secretariat will allocate time slots after consultation with the Chair of the Committee.  Speakers are encouraged to make short statements to allow for time for the experts of the Committee to raise questions. Since democracy is a basic principle of the Committee, time will be distributed among all applicant organizations. The priority will be given to those applicant organizations that have also submitted written information. The order of interventions will be: country-based disabled persons’ organizations, national coalitions, international disabled person’s organizations and other civil society organizations.

Thematic Briefings

Would it be possible to organize a thematic briefing?

Yes, then the above-mention guidelines are also applicable to thematic briefings

Contributions in relation to the Adoption of List of Issues

List of issues to be adopted during the 2nd Pre-sessional Working Group (7-10 October 2014)

Regarding which countries the Committee plans to adopt List of issues during the upcoming 2nd Pre-sessional Working Group?

The Committee plans to adopt list of issues regarding the initial reports of Cook Islands, Croatia, Czech Republic, Dominican Republic, Mongolia and Turkmenistan.

Would it be possible to attend the meeting when the List of issues will be adopted?

No, the adoption takes place in private meetings

Would it be possible to make written contributions, and would there be a deadline to do that?

Yes, for the deadline, content and other requirements please take into account the above-mentioned information

Would there be an opportunity to participate in country briefings related to these countries?

Yes, country briefing have been initially scheduled as follows

  • Tuesday 7 October, 12 -1 p.m. 3-4 p.m. on Dominican Republic
  • Wednesday 8 October 3-5 p.m. on Turkmenistan (To be confirmed)
  • Thursday 9 October 10-11 a.m. on Mongolia (To be confirmed)
  • Note: You will be informed later regarding the briefings for Cook Islands, Croatia and Czech Republic.

NEW! NB: The Adoption of List of issues of the United Kingdom has been postponed to a later date

For more information on how to participate at the meetings, kindly consult the Guidelines for the participation of Disabled Persons Organizations (DPOs) and Civil Society Organizations (CSOs) in the Work of the Committee.

Country-specific information