Accreditation and issuance of badges for all delegates wishing to attend the session
NGOs in consultative status with ECOSOC wishing to accredit representatives to the 12th session of the Human Rights Council are invited to send their accreditation request(s) to the Secretariat of the Council by fax, for the attention of Ms. Julia Begey, accreditation officer, at:
Fax: +41 (0)22 917 0494
The letter requesting accreditation should contain the following elements:
- It should be submitted on the official letterhead of the organization;
- It should clearly state the title and duration of the session the organization wishes to attend, e.g. “Name of NGO, in consultative status with ECOSOC, wishes to send the following members to attend the 12th session of the HRC (14 September until 2 October 2009)...”;
- The letter needs to be signed by the President or the Main Representative of the organization in Geneva;
- It should also indicate the name/s (first name and family name) of the person/s who will represent the organization at the HRC session:
- Names of persons must appear exactly as they appear in the ID document,
- Family Name(s) have to be capitalized.
NOTE: Please note that the so-called “orange registration forms” previously distributed by Conference Services during the session, are longer be in use. The names of participating NGOs in consultative status with ECOSOC will be annexed to the formal report of the session.
It is important to ensure that the name(s) of those members already in possession of a valid identity badge issued by UNOG Security and Safety Section, and who plan to attend the 12th session of HRC, is/are also included in the accreditation letter, with an indication that the person(s) hold(s) an annual badge.
Annual or temporary representatives of NGOs in possession of an identity badge issued by UNOG Security and Safety Section and valid for the duration of the session, will have unrestricted access to the conference rooms.
NOTE: NGO representatives shall not have in their possession, more than 1 valid annual or temporary identification badges at any given time.
Any other participants without a UNOG identity badge should apply in person to the security entrance at Pregny Gate, 8 – 14 Avenue de la Paix; on presentation of an identity document and a copy of the letter of accreditation, a photo-badge valid for the duration of the Council session will be issued.
The accreditation officer of the Human Rights Council will be present at the security entrance "Pregny Gate" from Monday to Friday from 8.00 a.m-5.00 p.m. throughout the session.
Access to the public gallery
The secretariat wishes to remind all persons who wish to observe the proceedings of the Human Rights Council without being accredited as participants (mainly students, researchers and academics) that there are a limited number of seats in the Public Gallery, above the conference room. Individuals or groups who wish to attend are required to send a letter (24 hours before the desired date) to the secretariat, containing the following information:
(a) Date(s) of the visit;
(b) Purpose of the visit; and
(c) Full name(s) of those wishing to attend.
Access to the public gallery will be granted depending on the availability of seating and other circumstances.
Further information for NGOs
Renewal of the designation of representatives
NGOs are reminded that each year they need to send information concerning their organization and renew the designation of representatives to the United Nations, by completing the DESA/NGO/2009 form, as from 1 January of the current year. This form can be found on the following website:
When completed, the form must be returned by fax or by mail to: NGO Liaison Unit, Office of the Director-General, United Nations Office in Geneva, Palais des Nations, Room 155, 1211 Geneva 10, Switzerland; Fax: +41 22 917 05 83; Tel: +41 22 917 21 27; E-mail: firstname.lastname@example.org
Requests for travel visas
Kindly note that request for ‘attestation of accreditation’ must be made, at least, 14 days before the beginning of the 12th session of the Human Rights Session. The UNOG Liaison Office may be contacted at the following address:
United Nations Office at Geneva
NGO Liaison Office
Office of the Director-General
Palais des Nations
1211 Geneva 10
Tel: + 41 (0)22 917 21 27
Fax: +41 (0)22 917 05 83
Persons not accredited to the Human Rights Council session, who are invited to take part in parallel meetings, should go with identification to the “Pregny Gate” security entrance where they will be issued with a “Parallel Event” photo-badge. The NGO in charge of organizing the meeting is requested to provide the secretariat with a complete list of its guests at least 48 hours prior to the day of the meeting.