Technical guidelines for the submission of stakeholders' information - 8 January 2008

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Where to submit?

Written information for the UPR review should be sent to the following address: uprsubmissions@ohchr.org. Please avoid sending information to other OHCHR electronic addresses. Please note (a) the OHCHR secretariat will confirm electronically receipt of your message and submission; and (b) while stakeholders are not encouraged to fax or mail a hardcopy of their submission to the OHCHR secretariat, they may in the case of technical difficulties with electronic mail fax their submission to +41 22 917 90 11.

Format of the submission

Each electronic submission and relevant e-mail message should concern one country only. In the e-mail message accompanying the submitted documents kindly include:

(a) In the title of the e-mail message: the name of the (main) stakeholder/NGO/NHRI submitting the contribution, the kind of contribution (individual and/or joint), the name of the reviewed country and indicate the month and year of relevant UPR session, e.g., “Women's coalition – joint UPR submission – Brazil – April 2008” ;

(b) In the text of the e-mail message accompanying the submission, kindly indicate the contact details of the reference person in your organization / institution;

(c) A paragraph describing the main activities of the submitting organization/coalition, as well as date of establishment, especially for those organizations which interrelate for the first time with the United Nations, would be also welcomed.

Content of the written submission

(a) Stakeholders' submissions should not be longer than five pages, to which a more detailed and factual report maybe attached;

(b) Submission documents should be saved as a Word document only, i.e. not as PDF file;

(c) Written contributions should be submitted in United Nations official languages only, preferably in English, French or Spanish;

(d) Kindly submit the final version of your text as revised versions might be difficult to be accepted at a later stage;

(e) Paragraphs and pages of each submission should be numbered;

(f) Submissions may include an introduction paragraph summarizing the main points contained therein;

(g) As a way of introduction, stakeholders are also encouraged to indicate key words in relation to their submission (e.g., domestic violence); and

(h) Stakeholders should refrain from annexing reports from other organizations;

Please note also :

(a) Submissions substantially in excess of the agreed page and/or time limit will not be considered;

(b) Submissions containing language manifestly abusive (i.e., incitement to violence, inherently racial language, etc.) will not be considered.