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Technical guidelines for the submission of stakeholders' information to OHCHR (as of 1 July 2008)

French version>>

Where to submit?

Written information for the UPR review should be sent to the following address: uprsubmissions@ohchr.org. Please avoid sending information to other OHCHR electronic addresses. Please note (a) the OHCHR secretariat will confirm electronically receipt of your message and submission; and (b) while stakeholders are discouraged to fax or mail a hardcopy of their submission to the OHCHR secretariat, they may do so in the case of repeated technical difficulties with electronic mail to : +41 22 917 90 11.

Format of the written submission :

Each electronic submission and relevant e-mail message should refer to one country only. In the e-mail message accompanying the submitted documents kindly include:

  • In the title of the e-mail message: the name of the (main) stakeholder/NGO submitting the contribution, the kind of contribution (individual and/or joint), the name of the reviewed country and indicate the month and year of relevant UPR session, e.g., “Women’s coalition – joint UPR submission – Brazil – April 2008” ;
  •  
  • In the text of the e-mail message accompanying the submission, stakeholders should indicate the details of the relevant contact person;
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  • A paragraph describing the main activities of the submitting organization/coalition, as well as date of establishment, especially for those organizations which interrelate for the first time with the UN, would be also welcomed;

Should the submission be prepared jointly, the names of all submitting stakeholders should appear at the beginning of the submission text (not in the relevant e-mail message).

Stakeholders’ submissions should not be longer than five pages, to which a more detailed and factual report maybe attached; submissions by large coalitions of stakeholders can be up to ten pages;

Written submissions should be saved as a Word document only, i.e. not as PDF file, in Times New Roman, font 12;

Written contributions should be submitted in UN official languages only, preferably in English, French or Spanish;

Written submissions should be final; in principle, it will not be possible to accommodate revisions;

Paragraphs and pages of each submission should be numbered;

Stakeholders are encouraged to include in their written submissions an introductory executive summary, capturing the main points contained therein; as a way of introduction, key words may also be indicated (e.g., domestic violence);

Annexes to the submissions should NOT include pictures, maps, organizations’ annual reports or reports from other organizations;

Stakeholders may refer to individuals in their written submission, on the understanding that the OHCHR’s summary will only refer to emblematic cases;

The extensive use of footnotes is discouraged.

 

Please note also:

  • Submissions in excess of the five/ten page maximum will not be considered;
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  • Submissions received in a language other than the six official UN languages will not be considered;
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  • Submissions received after specified deadlines will not be considered; and
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  • Submissions containing language manifestly abusive (i.e. incitement to violence, inherently racist language, etc.) will not be considered.

See also

UPR home

UPR Sessions

Documentation
(search by country)

UPR implementation (information provided by States)

UPR Fund for Participation

UPR Voluntary Fund for Financial and Technical Assistance

Calendar of reviews for 1st cycle
(2008 to 2011)

Calendar of reviews for the 2nd cycle
(2012 to 2016)

Background documents

Basic Facts about the UPR

NGOs and NHRIs

Contact information

Media information

Webcast

Related links

UPR Extranet

Human rights in the world

External links

UPR-info

Feature stories

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